🧾 Fees & travel expense claims
See your speaker fee and, when the organizer enables it, submit travel expenses.
💰 Your speaker fee
If the organizers have agreed a fee with you and recorded it, it shows in My portal as a green banner: 🎤 Your speaker fee for this event: $500.00. That's a display of what they have on file — nothing to accept or submit.
No banner means no fee is recorded. That might be correct (plenty of speakers aren't paid a fee) or it might just be un-entered. Either way, the portal only reflects what the organizers put in, so take it up with them.
🧾 Travel expenses
A Travel expenses section appears in your portal only when the organizers have turned travel billing on for that event. When it's there, it says so plainly: "The organizers cover speaker travel for this event — submit your costs with a receipt link and they'll review each claim."
➕ Submitting a claim
One claim per expense — don't lump a flight and three dinners into one line.
- Pick a category: ✈️ Airfare, 🏨 Hotel, 🚗 Mileage, 🍽 Meals or Other.
- Enter the amount in dollars and cents.
- Say what it was — the description is required, and specific beats vague. The form's own example is "BWI → BOS round trip".
- Add a receipt link (optional but strongly advised). It's a link, not a file upload: put the receipt in your own cloud storage, take a shareable link, and paste it here.
- Press Submit expense. It appears in the list above the form straight away.
🚦 Tracking a claim
Your submitted claims are listed with their category, amount, description and current status. Reload the portal to see where each one is:
| Status | What it means |
|---|---|
| ⏳ pending review | Submitted. The organizers haven't looked at it yet. You can't edit it — if you got something wrong, submit a corrected claim and tell them to reject the first. |
| approved | Accepted for payment, but not yet paid. |
| rejected | Declined. The organizer's reason appears on the row as · organizer: … — read it before resubmitting. |
| paid | The organizers have marked it settled on their side. |
When organizers approve or reject a claim they can attach a note, and that note shows on the row. It's the quickest place to find out why something was turned down — usually a missing receipt or a cost outside what they agreed to cover.
💸 How the money actually reaches you
So if a claim says paid and nothing has landed, that's a conversation with the organizers rather than a problem with the platform. Their side of this is described in 🎤 Speakers console, fees & expenses.