🏢 Accessing & editing your booth

Your booth portal link, what you can change, and the AI copilot that drafts a booth from your website.

🔗 Your portal link

Exhibitors don't get accounts or passwords. The organizers email you a private link — /portal/booth/{long-token} — and that link is your access. Open it and you're in the booth portal, on any device, with nothing to remember.

⚠️ Heads up

Treat that link like a password. Anyone who has it can edit your booth and read your leads. Don't post it in a shared channel or a public document. Bookmark it, or keep the email. Lost it? Ask the organizers — they can see the link in their console and resend it.

💡 Tip

For staff who only need to scan badges, don't hand out the portal link at all — give each person their own personal scan link instead. See 📦 Products, resources & your team.

🧭 What's on the portal page

The heading tells you which booth you're editing and whether it's live: ● live at /event/booths/your-booth in green, or ○ not published yet. Underneath, three counters — your running scoreboard for the event:

Visits	How many attendees have opened your public booth page.
Video views	How many chose to play your booth video.
Downloads	How many times your resources have been downloaded.
Leads	Badges your team has scanned. See 📇 Capturing leads.

Then, down the page: the AI copilot, the main booth form, and sections for resources, your team, products and leads.

⚡ Everything saves live

ℹ️ Note

There is no draft mode and no publish queue. The page says it twice — "changes are live the moment you save" and the button itself reads Save — goes live instantly. Whatever you save is what attendees see on the next page load. Write it, then save it.

🛂 Your booth QR code

Once your booth is published, the portal shows a 🛂 Your booth QR code panel. Print it and put it on your table at an in-person event: attendees who scan it land on your booth page, which stamps their event passport — the same credit as finding you online.

💡 Tip

Worth printing even if you think your audience is mostly virtual. Passport-hunting attendees actively look for booths they haven't stamped, and a QR on the table is the easiest stamp in the hall.

✨ Letting AI draft your booth

Rather than starting from an empty box, paste your company's website address into the dashed box at the top — "✨ Paste your website URL — we'll draft your booth copy" — and press Draft it. The copilot reads your site and proposes a tagline, a description, and some suggested links.

Paste your website URL and press Draft it (it shows Reading… while it works).
Read the draft it shows you — tagline, description, suggested links.
Press Use this to drop it into the booth form, or Discard to ignore it.
Edit what it wrote. It's a first draft from your marketing site, not finished copy — tighten it, and make it about why an attendee at this event should stop at your booth.

✏️ The booth form

Field	Notes
Booth name	Your company or product name — the heading on your booth page and your entry in the exhibit hall.
Tagline	One line under the name. This is the hook people read while deciding whether to click, so make it concrete.
Description	The body copy — the placeholder asks you to "Tell attendees what you do…". A few short paragraphs beats one long one.
Logo URL	A link to your logo image, already hosted somewhere. Not an upload.
Website URL	Becomes a button on your booth page taking visitors to your site.
Video URL (YouTube/Vimeo)	Embeds a video on your booth page. A two-minute demo does more work than another paragraph.
Published (visible to attendees)	The on/off switch. Untick it and your booth vanishes from the exhibit hall; tick it and it's live. Leave it unticked while you're still writing if you like — just remember to tick it before doors open.

Press Save — goes live instantly and you're done.

👀 Checking your public booth

The green ● live at … line at the top of the portal is a link to your actual public booth page. Click it and look at what attendees get: your logo, name, tagline and description, a 💬 Chat with us button, a link to your website, your video, your products and your downloadable resources.

💡 Tip

Look at it on a phone. A lot of attendees browse the exhibit hall from the venue floor, and a wall of desktop-length copy loses them.

One more thing worth knowing: attendees are nudged to visit every booth by the 🛂 passport game — opening your booth page stamps their passport, and completing the set often earns a prize draw entry. So you will get traffic; what turns that traffic into a conversation is the next page, 📦 Products, resources & your team.