🛠️ Organizer console & creating an event
Get into /admin, create or clone an event, and find your way around the per-event hub.
🔐 Getting into the console
The organizer console is at /admin, and there are two kinds of access.
| Tier | What it gets you |
|---|---|
| Event organizer | The full console for the events you organize, and nothing else. This is the tier a conference team lives in. An existing organizer adds you by email from the event's 👥 Organizing team panel; you don't need an account first, you just sign in with a magic link. |
| Platform admin | Every event, plus the ability to create and clone them. Set at the deployment level (APP_ADMIN_EMAILS), so adding one is a job for whoever runs the deployment. |
Practically: the first person is a platform admin, they create the event, and then they add the rest of the team as organizers from inside it.
👥 Adding your team
Open 👥 Organizing team on the event hub, type a colleague's email and press Add organizer. That's the whole process — they sign in with a magic link and land in the console with your event waiting.
🗂️ The console home
/admin lists every event, newest first, each with its URL slug, start date and a status pill — published in green or draft in grey. Click an event name for its hub. Top right is + New event.
✨ Creating an event
+ New event starts with a description rather than a blank form. Describe the conference in plain English and the assistant drafts the whole thing — name, slug, dates, timezone, venue, description and ticket types with early-bird pricing. Nothing is created until you've reviewed it.
- Describe it. The form's own example is worth copying in shape: "Three-day genetic genealogy conference in Boston next August, hybrid. In-person $249 with $199 early bird through May, virtual $99, comp tickets for speakers." The more specifics — dates, prices, formats — the less you edit.
- Press ✨ Draft it.
- Review the draft. Every field is editable: name, URL slug, description, start, end, timezone, and each ticket type with its price. Fix anything the assistant guessed wrong — particularly the slug and the timezone, which are awkward to change later.
- Press Create event (as draft). It's created unpublished, so nothing is public yet.
⧉ Cloning last year's event
For a recurring conference, ⧉ Clone event on an existing event's hub is much faster than starting over.
| Cloned | Not cloned |
|---|---|
| The event itself (as a draft), ticket types, price schedules, add-ons, registration form fields, promo codes, rooms, tracks and sessions — with room and track links remapped to the new copy. | Orders, tickets, participants, speaker assignments and check-ins. Last year's attendees are not carried over. |
Clone, then fix the dates — the sessions come across on their original dates, so the agenda needs shifting to the new year.
🚦 Publishing
The button beside the event name on its hub toggles between Publish and Unpublish. Draft events are invisible: they don't appear in the public directory and their pages return "not found". Publishing makes everything live at once.
🧭 The event hub
Clicking an event opens its hub — the top of the page is a row of links to every other console section, and the rest of the page is the things you do most often.
| Section | What it covers |
|---|---|
| 📷 Check-in scanner · 🖥 Kiosk mode | 🛂 Onsite: check-in, kiosk & badges |
| 📥 Import agenda · 🗓 Sessions | 📅 Building the agenda |
| 🎤 Speakers | 🎤 Speakers console, fees & expenses |
| ✉️ Comms | ✉️ Email, SMS & push |
| 📝 Surveys | 💬 Surveys, chat rooms & moderation |
| 📣 Social | 📣 Social publishing |
| 🏪 Exhibitors | 🏢 Exhibitors & sponsors |
| 🏆 Gamification | 🏆 Gamification console |
| 💰 Budget | 💰 Budget & break-even |
| 📈 Reports | 📊 Reports & analytics |
On the hub page itself:
| Three stat tiles | Paid orders, revenue and ticket type count — the quick pulse check. |
|---|---|
| ✨ Setup assistant | Describe promo codes, pricing windows, add-ons and registration questions in plain English and it builds them. See 🎟️ Ticketing & registration. |
| 🎥 Provision Zoom sessions · 🎤 Sync webinar panelists | 🎥 Zoom, recordings & the video library |
| 🪪 Badge template | 🛂 Onsite |
| 💬 Chat rooms | 💬 Surveys, chat rooms & moderation |
| 📢 Send announcement (push + banner) | ✉️ Email, SMS & push |
| Orders | 🎟️ Ticketing — approvals and refunds |
| Ticket types | 🎟️ Ticketing — caps, invites and the waitlist |
🗺️ A sensible build order
- Create or clone the event and get the dates, slug and timezone right.
- Finish ticketing — pricing windows, promo codes, add-ons and your registration questions, via the ✨ setup assistant. →
- Build the agenda, then provision Zoom for the online sessions. →
- Bring in speakers and exhibitors, assign tasks, and send out booth portal links. →
- Publish, then start promoting — campaigns, drip emails and social. →
- Switch on the fun — gamification, surveys and chat rooms. →
- Prepare for the doors: badges, scanners, and the reminder to exhibitors about rep scan links. →
- Afterwards: reports, the post-event survey, and reconciling the budget. →